School Team Meetings

Anytime there is a need to discuss a student's program, academic progress, behaviour, or social interaction, a school team meeting is planned by the following people:

• classroom teacher;
• Program Support teacher;
• principal or vice-principal; or other
• school staff in consultation with the parent(s) or guardian(s).

A parent or guardian can also ask for a school team meeting. The meeting is held at the student's school in a timely manner. Information is shared about the student's strengths and needs and through discussion, a plan of action is developed. 

Members of School Team

The following members may participate in a school team meeting:

• Parent(s) or Guardian(s);
• Principal and/or Vice-Principal;
• Classroom Teacher;
• Chaplain;
• Program Support Teacher;
• Guidance Department Representative;
• Intermediate Guidance Teacher;
• Subject Teacher;
• Student Success Teacher;
• Educational Assistant;
• Student;
• Board personnel; and/or
• Outside Services.  

What to Expect at the Meeting?

The Principal, Vice-Principal or Program Support teacher will chair the meeting. The Chair will introduce everyone in attendance and describe their roles. The Chair then leads everyone through the agenda. Participants are invited to provide information about the student and discuss the current issue. Information provided by parent(s) and guardian(s) is important part of the discussion. Dialogue often leads to an action plan. At the end of the meeting, parent(s) or guardian(s) are asked to sign a copy of the meeting report which includes a summary of issues discussed and the plan of action.

Following the meeting, parent(s) or guardian(s) are given a copy of the report for their records. The original copy is kept in the student's Ontario Student Record (OSR) at the school. If services are to be provided by Student Services staff, then a copy of the report is also kept in the Student Services department. 

Plan of Action 

The plan of action may include:

• a continuation of the current programming;
• changes in current programming;
• creation of an Individual Education Plan (IEP) including possible accommodations, modifications and/or alternative programming;
• recommendations for further assessments if parental consent is given.

Assessment may include:

• Psychological Assessment/s or
• Speech-Language assessments. (Waiting times for assessments will vary and are subject to many factors including availability of staff);

• referral for additional supports from our Student Services department which can include:
  • Vision Resource Teachers;
  • Hearing Resource Teachers;
  • Special Education Consultant;
  • Child and Youth Counsellor;
  • Social Worker;
  • Behaviour Resource team; or
  • Autism Resource team.
• recommendations for the parent(s) or guardian(s) to seek outside agency or resource support;
  • if necessary a school team meeting review date to evaluate the recommended actions. Parent(s) or guardian(s) meet with their child's teacher or other support staff to discuss their child's progress at any time;
  • a possible recommendation for an Identification, Placement and Review Committee (IPRC). The IPRC is a formal process of identifying a student as exceptional.

Contact us

For more information, contact your child's principal or call the Student Services department at 905-576-6150 ext. 22279.