School Team Meeting

The following members may participate in a school team meeting:

• parent(s) or guardian(s);
• principal and/or vice-principal;
• classroom teacher;
• Chaplain;
• Program Support teacher;
• guidance department representative;
• subject teacher;
• Student Success teacher;
• Educational Assistant;
• student;
• Board personnel; and/or
• outside services. 

The principal, vice-principal or Program Support teacher will chair the meeting. The Chair will introduce everyone in attendance and describe their roles. The Chair then leads everyone through the agenda. Participants are invited to provide information about the student and discuss the current issue. Information provided by parent(s) and guardian(s) is important part of the discussion. Dialogue often leads to an action plan. At the end of the meeting, parent(s) or guardian(s) are asked to sign a copy of the meeting report which includes a summary of issues discussed and the plan of action.

Following the meeting, parent(s) or guardian(s) are given a copy of the report for their records. The original copy is kept in the student's Ontario Student Record (OSR) at the school. If services are to be provided by Student Services staff, then a copy of the report is also kept in the Student Services department.

The plan of action may include:

• a continuation of the current programming;
• changes in current programming;
• creation of an Individual Education Plan (IEP) including possible accommodations, modifications and/or alternative programming;
• recommendations for further assessments if parental consent is given.

Assessment may include:

• Psycho-educational or
• Speech-Language assessments. (Waiting times for assessments will vary and are subject to many factors including availability of staff);

• referral for additional supports from our Student Services department which can include:
  • Vision Resource Teachers;
  • Hearing Resource Teachers;
  • Special Education Consultant;
  • Child and Youth Counsellor;
  • Social Worker;
  • Behaviour Resource team; or
  • Autism Resource team.
• recommendations for the parent(s) or guardian(s) to seek outside agency or resource support;
  • if necessary a school team meeting review date to evaluate the recommended actions. Parent(s) or guardian(s) meet with their child's teacher or other support staff to discuss their child's progress at any time;
  • a possible recommendation for an Identification, Placement and Review Committee (IPRC). The IPRC is a formal process of identifying a student as exceptional.